The most comprehensive guide we have found to communicating with patients about vaccines is here. It is a free, fact-filled collection of communication templates with the latest information and data about the vaccine.
CDC Vaccine Communication Information
FDA COVID-19 Vaccines website
Medicare Payment and HCPCS Level 1 CPT Code Structure
Pfizer's Fact Sheet for Healthcare Providers Administering Vaccine
TN Department of Health COVID-19 Vaccination Information
Q: Our practice would like to administer the COVID-19 vaccine to patients and staff. Are we covered for this?
A: If vaccine administration is not part of your current practice, consult with SVMIC’s Underwriting Department to verify coverage before proceeding. Contact us at 800.342.2239 or ContactSVMIC@svmic.com to discuss your coverage.
Q: What do we need to take into consideration to become a vaccine site?
A: There is a lot to take into consideration before the vaccine can be administered by someone at your practice. The administration of the COVID-19 vaccines are not the same as giving other shots. For each question below, ask yourself how will our practice achieve this and who is going to be responsible for it? Here are some logistical considerations (this is NOT an all-inclusive list – find more considerations here):
Vaccine Recipient (VR)
- Is the VR eligible for the vaccine?
- How is required VR demographic information going to be collected?
- Are resources available to properly schedule VRs to ensure no spoilage of the vaccine?
- Is there space for social distancing for a ‘line up’ of VRs?
- Is it possible to have resources available to double up with giving 2nd doses at the same time 1st doses are also being given?
- Is there adequate space for VR to wait the appropriate amount of time before leaving after receiving the vaccine?
- How will a VR be handled if he/she has an adverse event?
Vaccine Storage and Administration
- Is there proper storage available (deep freezer, freezer, refrigerators, …)?
- Is there adequate space for the quantity desired?
- Once the vaccine is brought out of storage, how will it be properly tracked for expiration?
- Is there adequate space to aliquot the doses?
- Are all necessary resources available (needles, syringes, gauze, bandages, …)?
- As stated on the CDC website … how will documentation of vaccine receipt through administration be handled? Vaccine Administration Documentation: COVID-19 vaccination providers must document vaccine administration in their medical record systems within 24 hours of administration, and use their best efforts to report administration data to the relevant system for the jurisdiction (i.e., IIS) as soon as practicable and no later than 72 hours after administration.
- As stated on the CDC website … will your practice be able to manage this? Data and Reporting: All COVID-19 vaccination providers must report COVID-19 vaccine inventory daily into VaccineFinder. In some jurisdictions, providers may report vaccine inventory to the jurisdiction’s IIS for the jurisdiction to upload into VaccineFinder. If you have questions about the process for your jurisdiction, please contact your jurisdiction’s immunization program.
Q: I'm ready. How do I sign up to become a vaccination site?
A: All vaccine providers must have a CDC COVID-19 Vaccination Program Provider Agreement in place.
State health departments also provide guidance.
Arkansas: Vaccination Plan and Provider Forms
Tennessee - Vaccination Provider Information
Q: Where can I sign up for updates from the CDC on the vaccine?
A: You can sign up at this link for CDC email updates on the COVID-19 vaccine.
Q: Are there specific CPT codes for the Coronavirus immunizations?
A: Yes. The AMA has released information regarding Vaccine-specific CPT codes.
Q: Is there any information for Arkansas providers with regards to vaccination programs?
A: From the Arkansas Department of Health: Clinics that wish to order and receive COVID-19 vaccine to administer to their staff, patients, or others must enroll in the CDC COVID-19 Vaccination Program through the Arkansas Department of Health by completing a CDC COVID-19 Vaccination Program Provider Agreement.